Glossary : 

GLOSSARY

Agreement

Contract with the MA Board of Library Commissioners in accordance with federal statutes and regulations; addresses all aspects of project from handling funds to compliance; accompanies a standard state service contract.

Audit

Any town or network that receives more than $500,000 total in federal funds from all sources is required to have an audit that meets the requirements of federal OMB Circular A-133. (For more information, see: http://www.whitehouse.gov/omb/circulars.html)

Catalog of Federal Domestic Assistance Number CFDA#

45.310. (See: http://www.cfda.gov/public/viewprog.asp?progid=741)

Certification Regarding Debarment, Suspension, etc

Document that assures that subgrantee has not been debarred from doing business with the federal government for some heinous offense, nor will knowingly do business with someone who has.

CIPA

The Children's Internet Protection Act went into effect on April 20, 2001. This law places restrictions on certain uses of funding undert the Library Services and Technology Act, Title III of the Elementary and Secondary Education Act, and on the Universal Service discount program known as the E-rate (Public Law 106-554). CIPA requires both an Internet Safety Policy and technology which blocks or filters certain material from being accessed through the Internet. The U.S Supreme Court re-instated the Internet filtering requirement for public libraries in June, 2003. IMLS has determined that FY04 LSTA grants to public libraries must now either meet these requirements, or be "undertaking actions" to be in compliance for a subsequent program year if libraries intend to purchase computers to access the Internet with their LSTA grant funds. For more information on CIPA, see mblc.state.ma.us/grants/erate/cipa/requirements.php.

Disbursement Forms

Form for requesting funds, submitted in duplicate; for targeted programs usually submitted at the following stages: when signed contracts are returned for funds needed for the first half of the first project year, and in the spring for funds needed for the remainder of the project year. The second year's disbursement requests should be at similar intervals. For mini-grant projects, one disbursement form in each year of the project is all that is usually needed.

Final Project report

Report due in April, six months after project has ended.

Fiscal Year (FY)

In LSTA terms, October 1 through September 30.

Forward funding

Request for funding prior to expenditure outlay; i.e., we give you the money and then you spend it. IMLS "forward funds" money to the MBLC.

Grantee

Recipient of grant money from IMLS - in this manual, the MBLC.

Honorarium

Fee paid to a speaker or performer for a program.

IMLS

Institute of Museum and Library Services is a federal grant-making agency that promotes leadership, innovation, and a lifetime of learning by supporting the nation's museums and libraries. Created by the Museum and Library Services Act of 1996. (www.imls.gov)

LSTA

Library Services and Technology Act; major federal grant program for libraries authorized under Public Law 104-208 and administered by the Institute of Museum and Library Services (www.ala.org/washoff/lsta.html) and (www.ala.org/washoff/lstaold.html).

Outputs

the products and services your project provides.

Outcomes

the benefit your project has on people: changes in their skills, attitude, knowledge, behavior or life condition. See http://mblc.state.ma.us/grants/lsta/manage/obe/.

Standard Contract

Commonwealth of Massachusetts basic service contract template.

Subgrantee

Recipient of LSTA grant award from the MBLC (the library).

Timeline

Due dates for narrative and financial reports. For easy reference, you should make a timeline of your project activities. Don't forget to include the report due dates!

VendorWeb

Commonwealth of Massachusetts is a secure website from which subgrantees can access details about their payments from the Commonwealth, such as payment number, payment date, contract number and payment line amount (www.massfinance.state.ma.us/VendorWeb/vendor.asp). To go directly: https://www.massfinance.state.ma.us/VendorWeb/vendor.asp. Note: the "s" in https: is not a typo! You need to know your vendor code (the number in the upper-left-hand box of your Standard Contract Form) in order to access your town's records. More directions can be found in the section on the "standard service contract".