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The jobs entry interface for Library Position Vacancies lets you add, revise and delete library jobs for your institution as well as view all posted library jobs. Postings now appear "live" as soon as they are submitted.

The jobs entry interface for Library Position Vacancies lets you add, revise and delete library jobs for your institution as well as view all posted library jobs. Postings now appear "live" as soon as they are submitted.

At the top of the page, you select the criteria for jobs that you want to view. You are also offered the option to add or edit an existing entry.

• Displaying Jobs
• Adding a Job
• Editing or Deleting an Existing Job

Displaying Jobs

Choose the search criteria that best meet your job requirements, then select "Display Jobs".

There are four "drop-down" list boxes at the top of the screen: Region, Institution Type, Education Required, and Job Type. Select a particular value from one or more of the drop-down lists to limit your search.

	All positions are assigned to one of the six multi-type regions in Massachusetts. Check our listing of municipalities by region if unsure. Note: Libraries do not need to be regional members to have positions listed.
	If you are unsure what type of library you would like to work in, leave the selection box at its default value "All".
	The education criterion lets you select positions which explicitly require an Master's Degree in Library Science (MLS) or equivalent, or a Bachelor's degree. By selecting NA you will see positions for which an MLS or Bachelor's is not relevant or is not required. The default "All" shows all types of positions, disregarding the education filter.
	Any job that is under 30 hours per week is classified as part-time.

Viewing Individual Jobs

1. Select the "View" button to see the detailed description of a particular job.

2. If more than one job matched your search, on the job view screen, you will see "Prev" and "Next" buttons. (If you're at the first job, there is no "Prev" button; if you're at the last job, there is no "Next" button.)

Add a New Job

1. To create a new job, click on the "New Entry" button.

2. The Edit/Create Job Listing form appears below. (An example is shown below.)

3. Fill in or change the form fields as needed.
   Hint: Use your Tab key to move from field to field efficiently.

   • Data Entry Section (new)

     The Data Entry person is not necessarily the same person as the Job Contact. We are tracking this information in case there are difficulties with job listings. All fields are required. The information is stored in a cookie, and should only need to be entered once from any particular computer. The cookie will expire after six months. Please review the data entry information for accuracy and update as necessary.

   • Job Listing Section

     All fields are either required, or will supply a default value.

     • Institution Type - Select the type of library. Only the six regional headquarters should use the type "Regional Library System". Only the nine automated resource sharing networks should use the type "Automated Network".

     • Job Type - Jobs less that 30 hours per week are considered part time.

     • Institution - The name of your organization or library. For academic, school and special libraries, the institution name should precede the library name (e.g., UMass Amherst, W.E.B Dubois Library). For public libraries, the municipality should precede the library name, if not redundant (e.g., Arlington, Robbins Library).
       
       
     • Location - Please select the region in which your library is located. Libraries do not need to be members of regions to post to these job listings, however. If you do not know the correct region, identify it from our listing of municipality by region.. No out-of-state listings are permitted.
       
       

     • Title - Enter the title of the position here.

     • Description -Enter job description, requirements, and any descriptive information about your institution or library here. This field is "preformatted" text. Important. Use your Enter key to provide carriage returns.. If you know HTML, you may create hyperlinked URL to you own Web page or a more complete job description here.

     • Qualifications - Enter any required or preferred job qualifications here. This field is "preformatted" text. Important. Use your Enter key to provide carriage returns..

     • Education - Select MLS, BA/BS or NA from the drop down. If MLS is preferred, but not required, use your best judgement. If you select MLS, users who query the job listings for MLS jobs or ALL jobs will see your job listing. Otherwise, they will not see your job listed.

     • Salary - We strongly recommend that you put a salary indicator here. If you leave this field blank, the entry will default to "None given.".

     • Closing Date - This is a free-text field that allows you to succinctly describe the closing process for your job. If you leave this field blank, the entry will default to "Open until filled."

     • Expiration Date -If your job closes in less than six weeks, please select the closing date from the Month, Day, and Year drop-down boxes. The job will automatically be removed from MLIN (very early in the morning) on that date. If you do not make a selection, your job will expire automatically in six weeks.

     • Followup Instructions - You must enter sufficient information here so that an applicant can respond to your job listing. This field is "preformatted" text. Important. Use your Enter key to provide carriage returns..

     
     
     

   • Job Contact Information

     Unlike the date entry contact information, the job contact person is the person of whom we would ask substantive questions if the job needed to be edited or removed by one of our staff. Name, email, and either phone or fax are required.

4. When you are done, click on the "Preview" button at the bottom of the form (not shown here).

5. If the job looks correct, press "Submit". If more editing is needed, press "Edit". If you want to exit entirely, press "Cancel".

6. Upon submission, you will be assigned a job identification number. Please keep this safe. Also, remember the email address supplied in the data entry email field. Both these items are required for you to make changes to your listing later.

Edit an Existing Job or Deleting a Job

• Editing a Job

  1. To edit an existing job, click on the "Edit" button

  2. The system will request your job id number and the email address of the person who did the data entry. If you do not have this information, contact Rachel Devin at the Board of Library Commissioners office:
     vacancies@mlin.lib.ma.us
     617-267-9400
     800-952-7403

     Just as when you originally created your job listing, the "Edit/Create" Job Listing form appears. The form is already filled in with your job information

  3. Make any necessary changes, preview your changes, and resubmit.

• Removing/Deleting a Job

  Removing a job is a special form of editing, so follow the same basic steps.

  1. Click on the "Edit" button

  2. The system will request your job id number and the email address of the person who did the data entry. If you do not have this information, contact Rachel Devin at the Board of Library Commissioners office:
     vacancies@mlin.lib.ma.us
     617-267-9400
     800-952-7403

     Just as when you originally created your job listing, the "Edit/Create" Job Listing form appears. The form is already filled in with your job information

  3. Scroll down to the Expiration Date section. You should see a checkbox labelled. Expire Now. Select that checkbox.

  4. Click on Preview (admittedly, previewing a job that you are about to delete is not intuitive).

  5. Submit your changes. Your job should now have disappeared from the current job listings.